Tag Archive for: new job

How to maximise your hiring process –

It’s a candidate’s market, there are an abundance of jobs open at present and not enough candidates to fill them. While we may not be able to chance the amounts of applications that come in for an open role, what we can do is maximise our hiring process.

Here are some simple steps companies can take to help with the hiring process –

·        Job specification – Ensure that the Job Title, Location, Salary and Hours are clearly displayed on your job advert. Include the duties/ responsibilities that the role involves so candidates will know what is expected of them. Make sure to add in the benefits of working with your company, these can include – pension, health insurance, employee rewards, flexible working or remote working.

·        Advertise on as many platforms as you can – There are many different platforms where a company can advertise their jobs such as Irishjobs, Indeed, Glassdoors. Make sure to utilise all platforms available to you. Advertise your vacancy through your company account on social media platforms like LinkedIn, Facebook, Twitter and Instagram. There are also many groups which you can join and post on like LinkedIn groups or Facebook groups. Candidates actively monitor these groups for jobs which may be of interest to them.

·        Application process – Make it as easy as possible for a candidate to apply for your job, simply by having an “apply now” button on the advert or an email contact to send their CV directly. Companies can often look for candidates to fill in a long application document, send their CV, cover letter, and have additional questions on top of these. Some companies even ask for a video application. Candidates get frustrated with all these steps so make sure your application process isn’t too tedious which may put candidates off applying.

·        Phone screen before interview – Candidates can look great on paper, but often times it takes chatting with a prospective employee to know if they are going to be a good match for the role or not. Phone screenings are a great way to find out more about a candidate and what they are looking for before arranging an interview.

·        Be response & have a hiring plan – One of the biggest mistakes companies make is not contacting hot candidates as soon as they apply. Some companies wait a month if not more to contact candidates. I personally had one client contact me after 3 months to arrange an interview with a candidate, the candidate by then, had been working in a new role a number of weeks and was no longer interested. Have a clear, concise recruitment plan is place. Carry out weekly interviews, have a start date in mind for the successful candidate & training plan.  

·        Interview process – An interview is a good way for a candidate to get an insight of what it will be like to work with your company. Give candidates detailed information about the role, your company, the culture, the benefits. Make sure to give a good impression and make the candidate feel comfortable. Use the interview to ask the candidate important questions that are relevant to the role. Also ask candidates if they have any questions at the end of the interview.

·        Interview Outcome – It is important to not keep a candidate waiting after they have had their interview. If you are carrying out other interviews keep the candidate in the loop, even by dropping them a simple email stating that you are interviewing other candidates but will be in touch with them in X number of days regarding outcome. If you know a candidate was not successful right after interview, inform them straight away, don’t leave them waiting for bad news. Give them feedback and insights on what to improve for future interviews.

·        Obtain references – When you are ready to offer a successful candidate the job, it is important to obtain manager/ supervisor references form recent employers before you extent offer.

·        Offer & onboarding – Once you have suitable references extend official offer. Make sure to send the candidate the offer letter, contract, and also onboarding & training documentation.

·        Ask for a Review – It is a great idea to ask applicants for feedback from applicants on how they found the application & interview process. Candidates can leave ratings on your company page on Indeed or Glassdoors. Prospective candidates can then view these reviews and will know that the application & interview process is a pleasant experience.

If you in the Healthcare or Hospitality industry and looking for assistance with your open roles, then give me a call or drop me an email and I would be happy to help.

Charissa Mulholland

Three Q Perms & Temps

01 878 3335

recruiter@3qrecruitment.ie

Securing a new job is like winning the lotto; you’re on a rollercoaster for hours, even days, after the news. Shortly after this phase of celebration the real work begins – preparing to settle into the new workplace can be a big change! Adjusting to the new job can take up to six months. Depending on the organisation, a lot of companies experience internal issues which can make the process tougher.

The early weeks will be busy becoming familiar with new processes, procedures and technology, before real engagement happens with colleagues. The culture of the organisation may be unfamiliar. You may discover that there are co-workers who are disagreeable or even arrogant in their communication style. Others might be slackers, leaving the workload to others and even you. There may be trouble makers and gossipers, who seek out prey and subtly throw out unwelcome loose cannons that aim to hurt, consciously or unconsciously. I you are experiencing challenges in the new job, there are changes that you can do to make the transition a bit easier.

Tips to help on the new job:

  • Remain motivated and seek ways to enjoy the new workplace
  • Join team building initiatives. This is a great way to get to know everyone
  • Increase self-care, especially in the early days
  • Connect with similar minded colleagues. They can really help to get you settled into your new role
  • Find out if other colleagues are experiencing similar challenges
  • The cafeteria is a great place to get to know people
  • Speak with HR if the challenges continue
  • Avoid over-spill of information and complaining. Be pro-active and seek solutions  
  • Find hobbies you enjoy to release any negative energy, in a positive way

Feeling valued and part of the team are important elements to settle in to any workplace. It can take some time to find your feet, gain trust and build real new relationships. However if the work environment is toxic, creating destructive habits and negative feelings, then this might be the time to speak with family, friends and supportive professionals. Their feedback and expertise can help bring clarity to the situation, and may even provide a positive solution. “Coming together is a beginning, staying together is progress, and working together is success” – Henry Ford.

Remember if this job doesn’t work out, you have the choice to leave, there’s always another job – just waiting for you. While it may take some time, the expertise of a recruitment agency can greatly increase your chances of being successful the next time round. Call 3Q Perms & Temps today, on 01 8783335 or email operations@3qrecruitment.ie if you would like to chat with a member of our vibrant team and explore your options.  

When signing up for a new job, the employee contract can be daunting at the best of times. It includes many terms and phrases that some may find difficult to understand. There are many types of employment contracts including permanent employment, temporary employment, seasonal employment and contracted employment contracts. Employees must agree to the terms when they accept the job, unless they negotiate in advance. Terms typically include elements such as areas of work, holidays, pension, salary, company policy and termination.

Citizens Information is a great source for employees, especially those who are signing contracts for the first time. Their website hosts useful information about employment in Ireland including this link to key ‘Terms and Phrases’ https://www.citizensinformation.ie/en/reference/checklists/checklist_glossary_of_employment_terms.html.

Some terms and phrases included in an employee’s contract:

  • Agency worker – an individual who is employed by an agency
  • Breaks – brief duration periods, for a stretch, cuppa or rest
  • Career break – agreed time from career, unpaid, to care for personal responsibilities or undertake education. Some organisations offer to pay employees during this time
  • Duty of care – by the employer, to ensure the workplace is safe and promotes wellbeing
  • Employee permit – an employment permit is required to work in Ireland for most EEA Nationals
  • Freedom of information – employees are entitled to access government records, under the FOI legislation (freedom of information)
  • Grievance procedure – complaints that require immediate action, and once highlighted there is typically a pre-determined process to work through, for a satisfactory outcome
  • Holiday – paid annual leave including public holidays

Remember, if you’re unsure, contact the employer or HR personnel to query any items on the contract content if you are unsure. They will respond, and answer any queries, and there may be opportunity to negotiate. For additional support, phone Citizen Information Service on 0818 07 4000 Monday to Friday, 9am to 8pm. Before signing the contract, ensure that the contract contains what was agreed, and that it is dated and signed by both parties. “It is impossible to un-sign a contract, so do all your thinking before you sign” – Warren Buffet. Once the paperwork is completed, you can start to enjoy the next chapter of your life, in your new career!