Thinking of resigning from your job but don’t know where to start on your resignation letter? It is better to leave on a good note to maintain good relationships with your soon to be ex-employer, even if your reasons for leaving were due personal reasons or included dissatisfaction on the job.
The final draft of the job resignation letter should be two to three paragraphs, and not longer than one page. Re-read your contract terms and conditions. There is usually a section in the contract highlighting what is required when resigning from your job.
Tips for Writing a Resignation Letter
- Include the company name and address.
- Include the date of your resignation.
- Subject line – Clearly state your intention to resign here.
- State your intention to resign in the opening paragraph.
- Provide two weeks’ notice, depending on your contract terms and conditions.
- State your last day of employment. Ideally this is two weeks’ notice in advance from the date of your resignation letter.
- Offer a handover. As an offer of goodwill and support to the organisation, request a meeting with HR or management before your last day of work to offer a full handover and to train your replacement, and to close up matters in relation in relation to termination of employment with human resources.
- Express appreciation for your time with the organisation.
- Include your signature and job title – Sign off professionally.
While handing in your notice of resignation in person is recommended, it may not always be possible. In such cases, sending the letter via email is typically acceptable.
“Don’t be afraid to start over. It’s a chance to build something better this time” – Y. Tiwari. After you’ve met with management or human resources it’s time to start the next chapter of your life – enjoy the new journey!
